The protection of life is a human right. I took my departments cell phone and took pictures of ech of the boys after which I called headquarters and talked to detective Camille Santos giving her the boys’ names and addresses for further investigations.I drove back to the wooden lot and talked to firefighters Jnice Wilkes who told me the fire had been finished. She said that she had seen the dogs in the area the day before, and that they had tried to bite other people. civilian casualties were transported to the nearest hospital. I suggested partnering with someone who’s a skilled writer to improve your writing. I questioned the boys, whose names are Jimmy Tonger (DOB 9/4/01, 1311 Conley Road) and Sam Stone (DOB 2/2/01, 1335 Conley Road). The information and methods in this article are more fully discussed in John Bowden’s excellent book “Report Writing For Law Enforcement & Corrections.” It is available from Amazon and other booksellers. I asked for the two boys details. When I asked what their reason was for why they ran, Tonger stated, “We didn’t start the fire. The driver parked the vehicle end of the street. cop convicted in K-9 bite case, Individual Access - Free COVID-19 Courses, Report Writing For Law Enforcement & Corrections, Open the tools menu in your browser. End Report. Report Writing in Modern Law Enforcement Patrol officers estimate that up to 50% of their duty time is spent writing reports. Some wording is awkward. At approximately 12:45PM, i drove pass a wooded lot near the intersection of Pine Street and Post avenue. Basic police report writing by Gammage, Allen Z. Type of incident-: Bomb attack. I pulled over to investigate. By following these two principles, you’re already on the path to a great report. When the two male boys saw my patrol vehicle, they stopped and froze. At approximately 12:42 this afternoon, you were driving to … I pulled into the E-Z Shoppe lot, parked your car, and exited. For example, they might be walking alone on a quiet street in the middle of the night. After you finish telling the story, you can add all the facts that need to be included in the report not brought out in the story. please help me . Tonger told me him and Stone had a secret club that met in the wooded lot, and that they did not start the fire. You called headquarters and spoke to Detective Camille Santos. i dispatched the fire department and made them aware of the fire. Much of this is excellent – be sure to compare your version to the one I posted online. The Department of the Interior and Local Government Act of 1990 or Republic Act No. Your email address will not be published. The problems in clarity occur when there are multiple principals, a significant amount of evidence and events occurred over a longer time period of time. He reaviledstated that following information. Lexipol. Type 3 Sample Report (Domestic Violence Report), Video: Using Active Voice in Police Reports, Introduction to Criminal Justice Reports Podcast, Professional Sentence Patterns for Police Reports Part I, Professional Sentence Patterns for Police Reports Part II, Rave Reviews for “Criminal Justice Report Writing”, Table of Contents: Criminal Justice Report Writing, Video: Criminal Justice Report Writing Book, A Criminal Justice Report Writing Checklist, Professional Practices in Law Enforcement, Analyzing a Type 3 Report: Domestic Violence Example. The provinces with the largest cities also had the highest overall crime rates: Panamá, Colón, Herrera, and Chiriquí. They stated that they had a secret club in the wooded lot, but didn’t start the fire. Police Report Writing (Technical English) Definition of Terms: • Affidavit - summary judgment. At approximately 12:42 this afternoon, I was driving to Cathy’s Cafe to eat lunch. ‘We were having a secret meeting in the house house and didn’t start the fire. From Jean Reynolds: Because of time constraints, I can no longer comment on Scenario 1 reports posted on the comments page.To check your report, go to this link and compare your report to the version posted there. Want a copy of this guide to keep at your desk? I followed the two male boys that were running towards the EZ-Shoppe located S/W corner of Pine Ave and Carter Street. Used vehicle-: Black colored Volkswagen,registration plate number-:DN-567879. The investigating officer that writes the report is one of those crayons. I pulled into the E-Z Shoppe lot, parked my car and exited. You can change the verbiage to suit your own style. Please view the Frequently Asked Questions (FAQ) section for more information. At 1242 hours while I was on patrol in my vehicle, I saw smoke at the wooded lot intersecting Post Street and Pine Avenue. This editorial content is produced with the support of our sponsors, Video: LEO ambushed, shot 6 times by stranded motorist, Sheriff gets national attention, pushback for stance on public health orders, 3 French LEOs killed responding to domestic violence call, ‘This is insane’: NC chief reacts after multiple LEOs shot in a week, Trump pardons former Md. Lexipol. As an English teacher, this is helping me help others. I gave her the boys’ names and addresses for further investigation. Pursuant to DOF-DBM-NEDIA Joint Circular No. TONES OF THE MEMORANDUM – There is no strict rule governing the tone of a memorandum. Then I consulted with Detective Camille Santos and gave him the details I obtained. Required fields are marked *. FOLLOW-UP REPORT # 2 My understanding is that “reasonable suspicion” and “probable cause” are two different things. At 12:42p.m., I was driving to Cathy’s Cafe to eat lunch. Santos. He further stated that after explosion at 1635 hours three men between 20-35 years old running out of the building. Is it the writer, the victim, a witness or perhaps even the suspect? Some sentences may have more than one error. Much of your report is excellent. I used my department issued cell phone to take pictures of the two male boys. IMPORTANT USES OF REPORT WRITING Before starting the action, place all the people. This short quiz will help you sharpen your writing skills. 1 Unfortunately, writing reports sometimes intimidates recruits, instructors, administrators, and even seasoned officers. I returned to the station house and downloaded the photos I took. The boys did not run this time and I noticed that neither were carrying any objects. Tonger told you he and Stone had a secret club that met in the wooded lot, and they didn’t start the fire. His career spans a period of 21 years in law enforcement overlapping 25 years of law enforcement instruction. For example, you omitted the -ed ending on “noticed.”. This is a, From Jean Reynolds: Because of time constraints, I can no longer comment on Scenario 1 reports posted on the comments page.To check your report, go t. Your email address will not be published. You could ask for their name and why they’re there. Report writing continues to be a vital task for law enforcement. I called the fire department, reported the fire, and gave the location. At that time two young males emerged from the wooded lot. I stopped to investigate. Stone said they had a stash of “dirty magazines” that they kept in a cardboard box in the wooded lot, and they were going home to report the fire. I asked Tonger and Stone if they were carrying anything and they were not. I questioned the boys, whose names are Jimmy Tonger (DOB 9/4/01, 1311 Conley Road) and Sam Stone (DOB 2/2/01, 1335 Conley Road). Tonger stated that he and Stone had a secret club that met in the wooded lot, and that they didn’t start the fire. I have a simple startup paragraph that relieves this concern and makes it clear where the information came from: I, (name), on (date and time) received a call to (location) reference to (the crime). A report tells the story of what happened, based on the investigation. Police Report writing is the backbone of criminal investigation and prosecution. PowerPoint 1: What is a Professional Report? At 1545 hours he saw black colored 4 wheeler stopped in front of the 27 Ru De peace 4 Tonger said that he and Stone had a secret club that met in the wooded lot, and they didn’t start the fire. Police reports are used by every law enforcement to help pass information around in an orderly and professional manner. I called head-quarters and provided Detective Camille Santos with the boy’s names and addresses, for further investigation. I didn’t ask the two boys any other questions. I called headquarters and spoke with Detective Camile Santos. Mr. Jones was working as a store clerk on Jan 12th, 2013, at the Mid-Town Convenience store, 2501 E. Maple Street, at 2315 hours. What is the secret to good police report writing? Approx. By submitting this form, you are granting permission I passed a wooded lot at the intersection of Post Street and Pine Avenue. Suddenly two boys walked out from between the trees. Each witness, victim or suspect will testify to their own part in the case. The officers could see that there were no collars or identification tags on any of the dogs. I proceeded to drive back to the wooded lot and spoke with Janice Wilkes from the Fire Department. At approximately 12:42 PM, I, Officer Trey Williams, #90210, was passing a wooded lot at the intersection of Post Street and Pine Avenue. I went back to the fire location and spoke with firefighter Janice Wilkes and she stated that “the fire had already been extinguished.”. Here are facts that can be included, if available: Using this process will ensure your police report is clear and complete. i provided him with the guys’ names, date of births, age, and addresses. Stone said they had a stash of “dirty magazines” that they kept in a cardboard box in the wooded lot, and they were going home to report the fire. I questioned the boys, Jimmy Tonger (DOB 9/4/01, 113 Conley Road) told me ” he and Stone (DOB 2/2/01, 1335 Conley Road) were at a secret club and didn’t start the fire.” Stone said, ” they had stash of “dirty magazine” that they kept in a cardboard box in the wooded lot, and they were going home to report the fire.”, I used the department phone to take pictures of each boy. One suggestion: don’t use “therefore” to join two sentences. Brief details: crime scene noun: the place where a crime happened: Please stay outside the yellow tape. Philippine National Police involved in crafting this ¿rst-ever Standard Training Package (STP) for Field Training Program (FTP) which will provide our ¿eld training of¿cers (FTOs) an indispensable tool in facilitating the conduct of the FTP. In the last sentence, add -ed to “turn.”. They claimed that they had a secret club in possession of dirty magazines, a club that met in the wooded area. There’s a sample report that you can compare to your version. Many organizations use situation reports to … I pulled into the E-Z Shoppe lot where the two young males were located. Put out, not extinguished. Victim: Carlo Ledesma Ruffy, 32 years old, married, and a resident of Brgy. We start the process with the opening statement I outlined above. Get straight to the point. This format is told in the order in which the events occurred to the writer. You returned to the station house, downloaded the pictures you had taken, and turned them over to Detective Santos. Then started to work the building on the way he stopped and put something inside the At approximately 12:42pm, I was driving through the wooded lot at the intersection of Post Street and Pine Avenue. These were then handed over to Detective Santos for further investigation. Omit “I proceeded.” My version: I sent those photos to Detective Santos. I checked on the fire to be sure it was extinguished, and then returned to headquarters and gave the pictures to Detective Santos. Good report! Your actions will be inserted in the story as it unfolds. Many times, it is the victim of the crime who reports what happened to the police, but sometimes it is a witness. You know you’re having problems in organizing the report when it's unclear where or how to begin the report. Two young males walked from between the trees and immediately ran South along Pine Avenue once they saw my patrol car. For emergency, please dial 999 or SMS 71999. Two boys then ran once they saw my patrol car. The boys saw you and froze. The man informed the officer that an ambulance had taken his son to a local hospital for care and that his wife had gone with the boy in the ambulance. I used my department cell phone to take a picture of each boy. G reetings to the brave men and women of the Philippine National Police (PNP). I contacted dispatch at approximately 1244 hours and gave locations to dispatch fire. I called the fire department to report the smoke, and I followed the individuals to an EZ Shoppe. Excellent report overall – you have a problem with wordiness, however. I pulled over to investigate and dispatched the fire department the exact location of the smoke. FOLLOW-UP REPORT # 4 Main Report. For example, you don’t need “then” and “back” with “I returned.” I’ve posted my own version of the police report that you can read online and compare with yours. You need to check with administrators at your agency to see what level of evidence is needed for a stop and frisk. All rights reserved. Suddenly, the white dog attacked the two officers. They saw my patrol car and started running south along Pine Avenue. I stopped to investigate and I saw what appeared to be two male boys coming from the wooded area in the same location of the smoke. Stick to what you saw: two boys, smoke. When a witness tells you what they saw, you cannot testify to those facts, only that they said it to you. When Jimmy Tonger and Sam Stone saw my squad car, they fled on foot to the E-Z Shoppe on the southwest corner of Pine Avenue and Carter Street. There were no other people in the store. The answer is organization and clarity. 1-2013 para 5.5 “any proposal for new/revised rates shall be posted in the agency’s office premises and website for at least thirty (30) days before the process of final determination and approval to allow for a period for comments or feedback from the public” Jimmy Tonger (DOB 9/4/01, 1311 Conley Road) and Sam Stone (DOB 2/2/01, 1335 Conley Road). A situation report is exactly what the name implies: a report on a situation containing verified, factual information that gives a clear picture of the "who, what, where, when, why and how" of an incident or situation. I then took a photo of each boy with my cell phone and called Detective Camille Santos at headquarters and repeated the information I had just taken for further investigation. The collaboration between the Commission on Human Rights (CHR) and the PNP in developing this operations manual underscores a very vital function and purpose of law enforcement Ð to protect, above all else, our human rights. The ambulance arrived at 1645 hours the doctor Alex Haley quickly attended on the casualties. Both males froze when they saw my patrol vehicle. You saw smoke rising from the interior of the wooded area. It is a statement from the writer saying what happened to them. Police officers have other things to do with their time. I detained the two individuals under the suspicion that they may have information regarding the smoke. I then searched the two young males to see if they had any weapons or anything on them that would pertained to the incident. When asked why they write this way, many report writers will state that they don’t want to make it look like they are making it up — they want to emphasize where they received the information. But it’s not appropriate to report hunches, suspicions, or any other thoughts in a police report. I was born 2nd February 2001 and live at 1335 Conley Road.” They complained about how unsafe it was for children to play outside. A narrative report is a detailed illustration of an event that has occurred in chronological order. For example, with a convenience store robbery, set the time, location and victim before you describe the action. At about 12:42pm 11th September 2017, I was on patrol in the Eastern Suburbs of Melbourne. After taking a picture of both suspects using my department cell phone, I contacted Detective Camille Santos for further investigation and released both suspects. A major problem for a lot of report writers is organization, not writing the report in chronological order. Stone said they had a stash of “dirty magazines” that they kept in a cardboard box in the wooded lot, and they were going home to report the fire. A major problem for a lot of report writers is organization, not writing the report in chronological order. This format is not what I would call a report. I noticed smoke coming out of the woods, therefore I stopped my vehicle adjacent to the woods. I turn in the photos to Detective Santos. Introduce the people, property and other information before it is discussed. Stone said they had a stash of “dirty magazines” that they kept in a cardboard box in the wooded lot, and they were going home to report the fire. i stopped for investigation and reported to the fire department. Use this scenario to practice writing a criminal justice report. Hi, Ethan! Copyright © 2020 I called the fire department, then followed the boys who were running towards ‘E-Z Shoppe.’ I pulled into the car park at ‘E-Z Shoppe’ and got out of my car, when the boys saw me they froze. When I caught up to Tonger and Stone at the E-Z Shoppe, I searched both suspects. You wrote “there” instead of “the.” Your report has some unnecessary words – a common problem with police reports. I asked the two boys what they were doing in that location, they said they were part of a secret club and they meet in the wooded parking lot. Regina also stated that she yelled at the dogs during their attack on her son and tried to beat them off with a stick, but they did not stop attacking him. The Supreme Court has ruled that “reasonable suspicion” is a step below probable cause. If you have multiple subjects involved in the event, introduce and place them all at the same time, before starting the action. The answer is organization and clarity. INTRODUCTION. (Reminder: Of course you suspect the boys of starting the fire. Police Reports result from the fact that someone has asked for them and needs them for immediate and future use. Many officers waste huge amounts of time writing swollen reports. Can you please give some insight to whether or not this is something they would accept. It is comparable to that of a police report. When I arrived back on the scene of the fire, one of the firemen stated that the fire had already been extinguished. Main Witness of the incident-: Fenelon, owner of the discount store,live on 19,Rue de peace You passed a wooded lot at the intersection of Post Street and Pine Avenue. Tonger told me that he and Stone had nothing to do with the fire, and that they were at a secret club; Jimmy Tonger also told me that they had stashed dirty magazines in the lot, and was on their way home to report the fire. finds relevant news, identifies important training information, Address of occurrence-: On 27,Rue De peace, c ordinate UTM 326-218. ... Police Report Writing Author: Sharon ... – A free PowerPoint PPT presentation (displayed as a Flash slide show) on PowerShow.com - id: 453577-ZjMxY I saw Jimmy Tonger (DOB 9/4/01) out of 1311 Conley Road and Sam Stone (DOB 2/2/01) out of 1335 Conley Road walk out from between the trees and they started running south along Pine Avenue as soon as they saw my patrol car. I exited by patrol vehicle and begin to question the two young males. Find breaking news and video, products, jobs & more on Police1 The Philippine National Police is advising the public to always secure a copy of their IRF or the Incident Record Form after reporting a crime incident to all Police Stations. In Incident report form, the civil Justice system was amended to reflect a number of changes now known as the Woolf Reforms. Incident Report Form Template Microsoft Word: Writing an incident report as soon as it happens at the place of work is vital. For a free preview, click on the link or the picture below. For contrast, look at this sentence: “I told Jane and him about the problem.” “I told HIM about the problem” – “I told Jane and HIM about the problem.” This trick is useful with all pronouns: I/me, he/him, she/her, etc. Comparing your version with the version I posted will be helpful too. POLICE REPORT is a chronological or step-by-step account of an incident that transpired in a given time, at a given place. No sooner had I stopped when I saw two boys walk out of the trees,they saw my car and they started to run away. He walked up to the counter and pointed a small revolver at the clerk. Select the option or tab named “Internet Options (Internet Explorer)”, “Options (Firefox)”, “Preferences (Safari)” or “Settings (Chrome)”. A report is not a statement of what the writer did (although this format can more or less work). Wilkes told me that the fire had already been extinguished. FOLLOW-UP REPORT # 1 I took a picture of each of these males with my department cellphone. (PNP definition). Left, not exited. Police1 is the most popular destination for Police Officers, Cops & Law Enforcement. i started to question the two guys, Jimmy Tonger, 14, Dob : 09/04/01, of 113 Conley Road, and Stone, 14, 02/02/01, of 1335 Conley Road. Criminal Justice Report Writing by Jean Reynolds is available from Amazon.com for the low price of $17.95. But a judge might rule that there was no justification for frisking them. I used your department cell phone to take a picture of each boy. Tonger and Stone saw me and froze. I made contact with the two male boys, their names are Jimmy Tonger and Sam Stone. arrest fleeing suspect,but not success the police alerted all on duty patrolled teams be on the lookout for the suspects. The two males’ names are Jimmy Tonger (DOB 9/4/01) and Sam Stone (DOB 2/2/01). I returned to the station house, downloaded the pictures I had taken, and turned them over to Detective Santos. Your story, told in true chronological order, will be the guide to the prosecutor of what happened. You drove back to the wooded lot, parked your patrol car, and talked to firefighter Janice Wilkes, who told you the fire had already been extinguished. During the demonstrations they shouted slogans about why the authorities did not do more to stop the number of wild dogs running around Monrovia. i used my departmental phone to snap photos of the two individuals. Two boys then walked out from between a group of trees located next to the wooded lot. I followed both Subjects to E-Z Shoppe on the southwest corner of Pine Avenue and Carter Street. I went back to my department and downloaded the pictures and forwarded them to Det. It can work and has worked since report writing began, in simple cases with few principals, facts and evidence. Jimmy Tanger and Sam Stone both gave me their names and addresses, and I proceeded to capture photos of the two. PowerPoint 1A: Avoiding Common Mistakes in Police Reports, PowerPoint 2: A Closer Look at Report Writing, PowerPoint 3: Preparing to Write a Report, PowerPoint 4: Organizing and Writing a Report, PowerPoint 5A: Understanding Probable Cause, PowerPoint 6A: Objectivity in Police Reports, PowerPoint 8A: Using Quotations in Police Reports, PowerPoint 11A: Using Active Voice in Police Reports, PowerPoint 12: Criminal Justice Terminology, PowerPoint 12A: How NOT to Write a Police Report. The other boy immediately spoke after the first boy had finished. Anyone who reads your report (a lieutenant, reporter, or attorney) will be impressed by your professionalism and writing ability. I pulled into the Shoppe lot and parked. What’s with the lower-case “i” in many of your sentences, Shawn? I hope you do well on the next test. to send you periodic informational messages. This is a Type 4 scenario (the officer initiates the action). Several times you wrote “male boys.” Boys are always male! When he emerged from the back of the store he was wearing a stocking mask. When I passed a wooded lot at the intersection of Post Street and Pine Avenue,I saw smoke rising from the interior of the wooded area and I stopped to investigate. I wouldn’t use quotation marks for the name of a business (Cathy’s Cafe). I then called the fire department and reported the fire giving them a precise location of the fire then I took to the boys who were now running towards E-Z Shoppe located between the Southwest corner of pine Avenue and Corner street.When I pulled my car at the E-Z shoppe’slot the boys froze and that’s when I started questioning the boys about the fire and who started it. Their information should be thoroughly documented in their own written statements. Neither was carrying anything. I parked my car and walked over to firefighter Janice Wilkes, who had told me the fire has been extinguished. Once I returned to the station, I downloaded the photos and then turned them over to Detective Santos. Then you followed the boys, who were running towards the E-Z Shoppe at the southwest corner of Pine Avenue and Carter Street. John Bowden is the founder and director of Applied Police Training and Certification. I got back in my squad car and returned to the station to download the pictures I had taken, and turned them over to Detective Santos. For the victim, it is when they first realize they are the victim. Soon after, 2 males, later identified as Jimmy Tonger (DOB 9/4/01, 1311 Conley Road) and Sam Stone (DOB 2/2/01, 1335 Conley Road) came from out of the wooded area. Stone said they had a stash of “dirty magazines” that they kept in a cardboard box in the wooded lot, and they were going home to report the fire. At about 12:42, I passed a wooded lot at the intersection of Post Street and Pine Avenue. FOLLOW-UP REPORT # 3 people in it. 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